CDReporting.nhs.uk
Is a web-based tool for The Controlled Drug (Supervision of Management and use) Regulations 2020
This CDReporting.nhs.uk website has been implemented by the Regional controlled drug accountable officers to support them in their function. This is an online platform for the reporting of concerns, incidents and any related controlled drug management process, to be compliant with the Controlled Drug (Supervision of Management and use) Regulations 2020. Access to this website is for all organisations that prescribe or dispense or administer or supply or stock controlled drugs; this is not a reporting system for members of the public.
Website Upgrade (December 2022 & May 2025)
This national website was reviewed in December 2022 by the Regional Accountable Officer Teams in England.
The use of this website requires all users to register. The website provides a "Resource Centre" with guidance documents from regional and national sources relevant to controlled drugs. The registered user can access their reports as required.
Key Functionalities – The functions available on this website are to support with the Controlled Drug (Supervision of Management and use) Regulations 2020
Incident and Concern Reporting
Controlled drug incidents, errors, discrepancies, thefts, or concerns are reported on this website once registration is completed. This includes prescribing errors, administration mistakes, dispensing errors, issues with storage or stock control, and safeguarding concerns. Notably, the platform allows for anonymous reporting of concerns. An event or situation arising in the course of work that resulted in or could have resulted in injuries, illnesses, damage to health, or fatalities. "Near miss" or "dangerous occurrence" are also terms for an event that could have caused harm but did not and these may be treated as an “Incident”.
Examples of incidents to report are:
- Theft or diversion by healthcare professional
- Wrong dose administration of a controlled drug
A concern is defined as:
A matter of interest or importance to the Controlled Drug Accountable Officer on the safe use or management of controlled drugs. Events that are yet to be corroborated or substantiated also constitute a concern.
These could include a complaint or a whistleblowing report by a member of the public, healthcare professional or support staff.
Examples of concerns to report are:
- Several reports of discrepancies that all link to one individual
- Numerous low-level events from the same provider
Controlled Drug Declaration
These Declarations will be requested periodically by the Controlled Drug Accountable Officer Team.
| Schedule 2 | Schedule 3 | Schedule 4 | Schedule 5 |
|---|---|---|---|
| Oxycodone Fentanyl Diamorphine Morphine ADHD meds |
Tramadol Midazolam Pregabalin Gabapentin Temazepam |
Diazepam Zopiclone Zolpidem Clonazepam |
Co-codamol Codeine Dihydrocodeine Morphine 10mg/5ml Liquid |
Application to be a Temporary Authorised Witness
A Temporary authorisation to witness the destruction of Controlled Drugs is an authority for a specified period of time in which a registered healthcare professional can witness the destruction of Controlled Drugs by another person.
If you are a pharmacy with five 5 or more pharmacies, please refer to your Standard Operating Procedures and your Superintendent before completing this form or contact your Regional Controlled Drugs team to discuss further.
The application can be completed on behalf of the Temporary Authorised Witness Applicant. In this situation, please ensure that you have consent from the Temporary Authorised Witness Applicant to complete the form on their behalf and that the details are correct and can be validated.
Controlled Drug Destruction - Destruction Request / Log
This module is for applicants to log the destruction of controlled drugs that they have witnessed being destroyed or request that a destruction is undertaken.
Controlled Drug Quarterly Occurrence Report
Quarterly a request is made to Designated Bodies to submit a “Quarterly Occurrence Report”, which is a retrospective report of all the controlled drug incidents they have had reported within their Organisation in the quarter requested. This form is only to be completed by Designated Bodies, and selected organisations as directed by the Controlled Drug Accountable Officer Regional Team.
Responsibilities of the Controlled Drug Accountable Officer
The 2013 Regulations stipulate that a Controlled Drug Accountable Officer for a designated body must be a "fit, proper and suitably experienced person" (set out in regulation 8(1))
- Ensuring that safe systems are in place for the management and use of controlled drugs.
- Ensuring clear and robust policies and procedures are in place for any employee of an organisation should they have concerns about the management and use of controlled drugs.
- Ensuring robust disposal and destruction arrangements are in place.
- Monitoring and auditing these systems.
- Ensuring that the declarations and self-assessments for controlled drugs are undertaken in accordance with the regulations.
- Having systems in place to alert the Controlled Drug Accountable Officer of any complaints or concerns involving the use or management of controlled drugs.
- Investigating concerns and incidents related to controlled drugs.
- Providing NHS England Controlled Drug Accountable Officer with quarterly occurrence reports detailing any concerns about the management of controlled drugs or confirmation that there are no concerns.
- Collaborating and sharing information about potential controlled drugs offences or actual systems failures.
- Sharing learning and taking action to address preventable causes of adverse occurrence.
- Providing assurance that incidents are reported and dealt with appropriately, including taking action in respect of such matters.
This website provides a centralised database of modules to support the Controlled Drug Accountable Officers.